Your guide to the deputation procedure

Meetings of the Hampshire Police Authority

Formal meetings of the Authority and its committees are open to the public.

Although you cannot take part in debates and discussions at these meetings, you can ask to make a presentation on any issue that relates to the Authority’s responsibilities at the Full Authority meeting only, known as a deputation.

Who can ask to make a presentation at meetings?

Any member of the public can make a presentation to the Police Authority, including residents of and visitors to Hampshire and the Isle of Wight, and can include young people. The exception is for serving officers and staff of Hampshire Constabulary and officers of Hampshire Police Authority. This is because their views can be brought to the Authority through other avenues.

You may make a presentation on your own or as part of a group. An individual elector or a group of electors wishing to speak is called a deputation.  A deputation can comprise up to four people and any member of the deputation can speak at the meeting.

How often can you make a presentation?

To allow greater opportunity for everyone to express their views, if you have made a presentation at a meeting of the Authority on a particular topic, you may not do so again on that topic for six months.

What happens at the meeting?

Up to half an hour is allowed at each meeting for deputations. The maximum time allowed for each presentation is 5 minutes, but this may be reduced at the Chair’s discretion to allow more deputations to be heard.  Whilst the rules which apply to deputations are set out in the Authority’s Standing Orders, situations may arise where they should be not be enforced rigidly and the Chair of the Authority has discretion to interpret them more flexibly on the day.

Presentations will be taken at the beginning of the meeting and you will be asked to make your points in the allotted time. You will not be able to ask questions of Authority members or take part in the discussion but you are welcome to stay at the meeting to listen to the discussion and the decision taken.

After the meeting, the Authority would welcome any feedback you may have about the process. This can be done by completed a feedback form and returning it to the Authority offices.

Feedback form  175kb

How to find out about Police Authority meetings

Agendas for all Police Authority meetings are usually published five working days in advance of the meeting on our committees page. You can also find out about the committees of the Authority from this page as well.

Applying to make a presentation

Your request must reach us at least five working days in advance in the case of an Authority meeting.

Online

If you would like to apply online to speak at a Full Authority meeting, please complete the online form or email: police.authority@hampshire.pnn.police.uk.

By post

Write to the Chief Executive at the address below stating the date of the meeting you wish to attend and the issues you would like to cover:

Chief Executive,
Hampshire Police Authority,
Westgate Chambers,
Staple Gardens,
Winchester,
SO23 8AW,

By telephone

Call 01962 871595